Sittin' Pretty

Squeeze systems, not people

What is a proprietary intelligence database for a recruitment business?

Your firm's memory, in a database you own

Every interview and sales call your business records holds judgment nobody can search. Right now it sits in recordings, folders and one consultant's head. We put it in a database you own, linked to your CRM, and you ask it questions in plain English. Nobody can buy or copy it, because nobody else has your conversations.

What a question looks like

  1. Who said they would do personal care in an interview?

    • J. Patel
    • R. Mensah
    • C. Doyle

    Interview recording, timestamped

  2. Which candidates have a clean DBS and drive?

    • A. Novak
    • S. Begum

    CRM record, compliance fields

  3. Who did we interview for SEN roles last autumn?

    • M. Okafor
    • L. Byrne
    • T. Haddad

    Interview recordings, one season

Illustration. Names are placeholders.

Asking it

Why nobody can replicate it

A competitor can copy your software in an afternoon. They cannot copy two years of your own interviews, linked to what happened to every candidate who sat one.

The value is in the link. A transcript on its own is a document. Link it to the CRM record, the status history, whether the person was placed and what your consultant thought, and you can answer questions nobody else can. Any AI can read it. Only you have it.

That is why it is worth building before you need it. Every month you do not store is a month of your firm's judgment you cannot search later.

Why it is yours

How we build it

Building it

  1. Plumbing Recordings, forms and records move into storage you own, running somewhere we can watch, where a failure alerts a named person.
  2. Capture We transcribe every recorded interview and call, then join each to its CRM record. The join is the hard part.
  3. Search A plain-English search sits on top, with a source link on every answer.

We recorded every interview for years and never opened one again.

One staffing group now has more than 4,500 of them searchable, with an answer in under half a minute. The first questions the room asked were about care and special-needs shortlists.

Every search lives in a folder named after whoever ran it.

One search firm's documents, exports and notes now sit in one store, joined to the CRM. The same material feeds the cards clients read.

Where your data goes

Your database sits in your own storage, in your own country. We never hand it to an AI company.

When a consultant asks a question, the AI sees only the few records that answer it. Every answer shows which record it came from.

We buy AI access on business terms, not the consumer kind. We choose suppliers whose terms forbid training on your data, and we confirm those terms in writing before anything goes live.

In law we are your processor, not the owner, and we put that in writing.

Data

FAQ

Questions

What happens to our candidate data when an AI reads it?

It stays in your own storage, in your own country. We never hand your database to an AI company. When a consultant asks a question, the AI sees only the few records that answer it, and the answer shows which record it came from. We buy AI access on business terms, not the consumer kind, and we confirm those terms in writing before anything goes live. In law we are your processor, not the owner, and we put that in writing.

If we stop working with you, what happens to all this?

It stays where it always was, in storage you own, under your own logins. We hand over how it is built and how it runs, then remove our access. Nothing we build depends on us staying.

How long before we can ask it questions?

Weeks, and the plumbing is most of it. Getting recordings and records into storage and linked to the right CRM record is the long part. Once those links are clean, the search on top takes days.

I am not retraining the team on another system.

You do not have to. It reads what your team already records and already types. We ask one thing: keep recording interviews and calls, which most firms do for compliance anyway.

Book a call